University of Illinois at Urbana-Champaign
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Program Change

Students initially applying to an ACES sponsored program may request a program change. The ACES and/or IAGE (Illinois Abroad & Global Exchange) staff will make the final determination if the request can be accommodated.

ACES Sponsored Programs

Changing to another ACES sponsored program, there is no additional application fee. Please send an email to aces-studyabroad@illinois.eduor visit our office. Note: Additional application documents may be required.

IAGE Sponsored Programs

Changing from an ACES sponsored program to an IAGE sponsored program, you will be accessed another $50 application fee. You will need to withdraw your current application and start a new application.

Program Withdrawal

If you decide to withdraw from your study abroad program, you must officially notify the sponsoring Study Abroad Office (ACES, IPENG or IAGE) in writing or by email. You cannot merely withdraw your application online. In addition to notifying the sponsoring  Study Abroad Office, if you are a University of Illinois student, you must also withdraw from study abroad in UI-Integrate, notify your college, and notify your study abroad program provider or host institution (if applicable).

For faculty led programs, if the University of Illinois course-drop deadline has passed, or if you are dropping your only class for the term, you must contact your college's office to drop your study abroad registration.

If you withdraw from a study abroad program and do not return to the University of Illinois for that term, you must contact your college’s office and follow their instructions so that you will be allowed to register for the following term.

Refund

Whether you withdraw yourself or you are withdrawn from a study abroad program, the date on which the sponsoring  Study Abroad Office receives/sends the notification of withdrawal is the date by which any refund will be calculated (regardless of the date of withdrawal of an online application). All balances up to that date must be paid.

Upon Committing to a program online
  • $300 non-refundable program fee
Up to 3 Weeks Prior of Departure

Students who withdraw from the program in the United States up to 3 weeks prior to the starting date of will receive a refund of all moneys collected minus:

  • $300 non-refundable program fee
  • Any non-refundable payments made on behalf of the student to the host university
  • Any non-refundable payments made on behalf of the student for round-trip airfare
Within 3 weeks of Starting Date of Program
  • No Refunds. Some exceptions may apply

Notice of withdrawal must be made by letter to the ACES Education Abroad office before the withdrawal will be officially recognized. The date on which the letter is received is the date by which any refund of balance due will be calculated. If a balance is due to ACES at the time of withdrawal, that amount will be billed to your student account, according to established policies, to cover expenses incurred up to that point.

Program Refund

  • No refunds of any kind can be given once participants have arrived at the program site and have begun the program except for extremely serious and verifiable health reasons. In that case, the portion of room and board money that has not been used, minus any penalty, may be refundable.
  • Under no circumstances can any requests for refunds be considered for students who complete the program.
  • If the program is cancelled by ACES or the host institution, all fees billed by ACES will be refunded.
  • If a student is dismissed from a program, there will be no refunds.

Program Dismissal

  • There are circumstances under which overseas coordinators and institutions have the authority to require that a student withdraw from a study abroad program. These circumstances include but are not limited to the following:
    • Students whose conduct while on the program is deemed undesirable and whose actions are in violation of the University of Illinois' Code of Campus Affairs and Regulations will be dismissed from the program and subject to campus disciplinary reviews.
    • Students whose conduct is in violation of the rules and guidelines of the sponsoring overseas institution.
    • Students whose conduct is in violation of regulations set forth by the resident director.
    • Violation of the foreign country's civil and/or criminal statutes.

Students dismissed from the program for the above reasons will receive no credit for their academic work and will be considered as not having completed the program. In addition, no refund of program fees will be issued. If dismissed early, the student is responsible for return airfare.