University of Illinois at Urbana-Champaign
College of ACES
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Propose a New Program

Faculty-Led Program Proposals

The successful numbers of students who study abroad are made possible through the hard work of dedicated faculty and staff who invest an incredible amount of their time and energy to share their international education passion with our students. As ACES continues to expand our global reach, we are committed to helping our students become globally relevant by offering study abroad programs that focus on quality, diversity and accessibility.

Faculty and Staff who are interested in running a program over the winter break, spring break or summer must complete an online pre-proposal planning form by August 1 for the following academic year. It is strongly encouraged to set-up a meeting with the Director or Assistant Director of Study Abroad early on in the planning process. We recommend a minimum of 12 months advance notice to run a program.

Recommendations for Faculty-Led Policies/Procedures

Semester Study Abroad Program Proposals

  • Criteria (Student to Student Exchange).
  • Verify the school/location does not already exist.
  • Quality and prominence of the partner school.
  • Is this a school we should consider being affiliated with?  We need to consider the reputation/activity of the school so we are comfortable aligning courses and students together.
  • Geographical distribution around the world.
  • How many agreements are currently in the same country, region, city? Do we need another one?
  • Level of activity w/possible exchange school (grad/u-grad/faculty).
  • Current faculty involvement w/school (department or admin).
  • Course/research related?
  • Potential interest of ACES students. How will balances be maintained i.e., interest in ACES students going abroad?
  • Are there any existing formal relationships? Can they be joined (why/why not?) What is the difference from the existing relationship?
  • Uniqueness of program. What will be offered to students to make the program stand out (to students and college)?
  • Scope of proposed agreement. What ACES areas/departments will it accommodate?
  • When considering an exchange, ACES typically prefers to be able to invite students from all disciplines to participate. Priority or a set number of slots can be given to the specific department requesting the exchange. 
  • The advantage to ACES Faculty of the proposed activity.

Process to Establish an Exchange Agreement

Please note that student exchange agreements are legally binding documents, and require us to commit finances in terms of tuition and partial fee waivers. They differ from the Research MOU which does not commit financial resources.

  • Submit proposal to the Director of Education Abroad Programs in ACES that includes the above information.
  • After submitting the Director will respond with questions and to suggest a meeting for further discussion.
  • If proposal is accepted, the Director will follow-up with questionnaire regarding specific information for host site.
  • Once all information is received, the Director will initiate the process to establish the Memorandum of Agreement (MOA).
  • A draft of the MOA will be distributed to ACES faculty and requested partner to verify content.
  • Once approved a final MOA (with any suggested changes/updates) will be sent to host institution for signature.
  • ACES Education Abroad will then set up a program application in the application system for students to apply.

Arlys Conrad International Teaching Enhancement Award Program

The purpose of the ARLYS CONRAD International Teaching Enhancement Award program is to encourage the teaching faculty of the College of ACES to integrate international content and education abroad experiences, into new and existing curricula. Awards ($500 to $10,000) will be provided to develop and implement unique and promising international education enhancement activities by faculty members. This program is funded by the ARLYS CONRAD Endowment gifted to the College of ACES in 2009.

Begin the Application Process

Note: All applicants must ask their department or unit head to endorse their proposal and provide information on how the department plans to offer and sustain the course.


RFP is announced

  October 1

Proposals are due

  November 1

Proposals are reviewed

November 1-20

Notification of awards

  December 2

Proposals must be submitted (electronically) no later than 5 p.m. on the due date. The number of proposals funded will depend on the quality of the proposals and the overall level of funds available. Please email with any questions.

Advising Students on Study Abroad

Students studying abroad are required to obtain course approvals from their departments and College prior to departure. Students in the College of ACES may study abroad (or participate in an international activity) from 1-2 weeks to an academic year.

There are a large number of courses (2500+) that have been taken by students who have studied abroad during a summer, semester, or academic year. These courses have been reviewed by faculty and staff across campus and are approved for various usage from open electives, degree and general education requirements.

For a listing of previously approved and taken study abroad courses, log in to the study abroad course database at My.ACES Portal . This section will provide you information on courses that have been approved for study abroad. Please read directions carefully.

Faculty/advisors will also have an opportunity to make comments or notes on specific courses on this site.

General Rules in completing the Course Approval Summary Form (CASF)

  • Courses students would like to use for gen-ed's must be signed off by department offering course (typically history/soc/econ, etc.) and the syllabus must accompany the course approval form for Dean Lee to approve.
  • Courses taken abroad will be transferred back with grades, following a conversion based on an established credit and grade conversion scale. Grades will appear on the host school transcripts. Up to two courses per semester and one course during the summer can be taken as credit/no credit. Campus policies and deadlines apply. Students need to notify the Director of Education Abroad prior to the midpoint of the Illinois term.
  • Students may study abroad during their last semester at Illinois, however graduation in the term is not possible in most cases.
  • CASF forms submitted by the students will be considered incomplete if each line approval has not been signed and the bottom of the form has not been signed.
  • No signature is required in the line approval for courses that have been previously approved and that fall in the following guidelines.
    • Courses that have been approved as an Illinois Equivalent Course or a level equivalent only (i.e. ACE 3--), by the specific department offering the course, i.e., ACES, ANSC, Econ, Math, etc. can be used as that UIUC course by all ACES majors.
    • General Education courses must have approval by Dean Lee if an existing direct articulation does not exist in the course approval database.

Education Abroad & International Travel Policies

Campus Policies

International Safety & Security

International Insurance Enrollment Options for faculty/staff, graduate students, and undergraduates traveling abroad on independent research or conference travel: