University of Illinois at Urbana-Champaign
College of ACES
ACES Academic Programs
Give to ACES

Guide for Participants and Parents

Check-In/Orientation

Upon being accepted into the program we will send you information on directions, housing and where to send mail to your student.

Students arriving by plane or train must contact the program director immediately prior to purchasing the ticket to discuss arrival and departure times and transportation from the airport or train station. Early check-in will be available only for pre-approved early arrivals.

A welcome and orientation session is held at 1:30 pm to meet program staff and to discuss expectations of the summer experience. Parents should stay for this session. It will conclude by 3:30 pm. The location of the session will be at 103 Mumford Hall. A map will be included in your acceptance mailing.

Mail

If you are accepted into the program information about where you are staying and where to send mail will be provided at that time.

Program Identification

In order to use certain university facilities, including meal service and the campus shuttle system, each student must have an official program identification with a picture. Each apprentice/scholar will be issued an official program I.D. at the start of the program.

Compensation, Lodging and Meals

All participants are provided lodging at a dorm and are chaperoned by Resident Advisors. Meals are provided (breakfast, lunch and dinner).

Books and Supplies

All materials and supplies required by the summer program will be provided.

Transportation

The University of Illinois provides an exceptional bus service which can be used by all students. The campus service is free to all students. However, the city service is free only for University students. Bicycles may be brought to campus and may be helpful for getting to the worksite each day. Bicycles cannot be kept inside the dormitory, and thus a good chain and lock (U-shaped lock, not combination) is highly recommended. Automobiles may not be driven during the program. If brought to campus students must turn in their keys to the program director. A special form must be signed by the student and parent. Participants may not ride in personal vehicles at any time.

Leaving Campus Area

Students leaving the campus area, outside of designated times, must notify the Program Director. A special from must be completed by the parent. All students will be required to stay on campus for the entire period of their program. 

Recreational Opportunity

RAP and Ag Discovery students will have full pass access to the campus recreational (ARC and CRCE) facilities. Swimming pools, weight rooms, racquetball and tennis courts are among the many recreational resources available in this outstanding facility. Your resident advisor will have a handout on recreational facility hours.

Items to Bring

  • Quarters for the Coin Operated Washing Machines & Dryers
  • Bed linens are provided, but participants must furnish their own towels and toiletries
  • Alarm Clock
  • Access to cash. An ATM card is recommended

Summer Program Dress Code

Because ACES STEM programs introduces high school students to various careers and exposes students to faculty and staff on campus and major corporate enterprises, there are dress and behavior expectations that all students must meet.

The appearance of all students is very important to the overall impression of the University of Illinois, the College of Agricultural, Consumer and Environmental Sciences, and yourself as talented young people to those you will meet both on campus and off-campus. Students are expected to dress appropriately for all assigned and non-assigned activities during the program period. If not dressed appropriately, students will be asked to change clothes.

Please note that assigned t-shirts along with jeans, slacks, kakis and other long pants will be the required attire during the week and on designated activities during the weekend days.  Athletic/Casual shoes are a part of the RAP assigned dress code.  During the open weekends students may wear other acceptable clothing.

Acceptable Items
  • Jeans
  • Skirts
  • Dresses
  • Athletic Shoes
  • Casual Shoes
  • Cotton Twill Pants
  • Casual Shirts
  • Polo type shirts with collar
  • Dress T-shirts
  • Dress Shoes
  • Sandals or flip flops
Unacceptable Items
  • Too baggy pants/jeans that expose underwear
  • Too tight pants/jeans/skirts
  • Very short shorts
  • Too short skirts/dresses that are more than 5 inches from the knee
  • Low-cut tops, mesh or tank tops
  • Tops that show the midriff (stomach area)
  • T-shirts with pictures or slogans
  • Do-rags

There will be a banquet at the end of the program. Students should bring more formal attire for the event

Females should bring such items as dresses/shirts and/or blouses/slacks with formal shoes.

Males should bring such items as a dress shirt and tie with dark slacks and dress shoes (no athletic shoes).

Conduct

It is expected that all students will carry themselves in a respectful, courteous manner both on-campus and off-campus. On corporate visits and in the classroom the expectation is that you will listen to all presentations, ask appropriate questions, maintain self respect and be respectful of others by using appropriate speaking volume, tone and language, controlling physical contact (no playing around) and using respectful body language. Please get your proper rest the night before so as to not embarrass yourself or others in the program by falling asleep during presentations.

Medical Treatment

Any needed medical treatment for RAP students will occur at Carle Clinic/Hospital, a large medical facility in Urbana. Workmen's Compensation coverage would likely be applicable for any program related injury. For illnesses where medical attention is necessary, charges for medical care and/or prescription drugs will be the responsibility of the parent/guardian. Carle Clinic will provide insurance claims which can be filed with any group and/or private insurance carrier. Students should bring copies of any pertinent insurance coverage information.

End-Of-Program Presentations

Parents and students are reminded of the end-of-program receptions. Students will receive certificates and make brief presentations. Semi-formal attire is required by students for their reception. No jeans or gym shoes will be permitted. Information on the location will be provided at the orientation.